Minutes March 2019

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Minutes of the Parish Council Meeting held on 13th March 2019

At Sandon Parish Room   Commencing at 7.30pm.


Councillor C Capjon

Councillor J Charlton

Councillor S Shelley               Chairman


                        District Councillor      Councillor A Harp      (Attended for Item 18/151)

Parishioners                 Mr J Charlton,  Mr & Mrs Rundle

Clerk   B A Boughey


18/142             Apologies                    Councillor R Harris     (Holiday)

Councillor R Wildblood         (Work)


18/143             Minutes

RESOLVED that the minutes of the Parish Council meeting of 13th March 2019

be signed by the meeting Chairman.


18/144             Chairman’s Announcements

18/144.1          The Chairman, as a Trustee of Sandon Parish Room, thanked the Parish Council

for its donation of £318.

18/144.2          The Chairman thanked Councillor Harris for fitting reflectors on the

Hilderstone Road fence.


18/145             Declarations of Disclosable Personal Interests, Personal Declared Interests and

                        other Personal Interests.

18/145.1          None declared.


18/146             Outstanding Matters             Reports and Updates

18/146.1          Community Transport

Five residents from Sandon used the Stafford Shopper Bus service on 27th February,

the next service is on 27th March. Other dates arranged – 24th April, 22nd May, 19th June.

18/146.2          A51 Traffic issues through Sandon including the Burston junctions.

Councillor Parry not present to discuss the concerns of residents and Parish Councillors.

18/146.3          Hilderstone Road Gate and Fence

Reflectors now fitted to the fence section, by Councillor Harris.

18/146.4          Damaged fence at the Railway Bridge on the B5066, Stafford Road, Sandon.

18/146.4.1       Clerk’s Report.  No progress with County Highways or Network Rail.

18/146.5          Burston’s entry in the 2019 Best Kept Village Competition.

18/146.5.1       Following discussions within the Burston community it was decided not to enter.


18/147             Planning

18/147.1          Applications returned to Stafford Borough Council –  Reply Awaited                     None

18/147.2          Application decisions by Stafford Borough Council.                        None

18/147.3          Applications received by the Parish Council for Consultation.          None

18/147.4          Planning Appeals or Queries               None


                                                                                                                        13 March 2019 (2)

18/148             Finance

18/148.1          Financial Statement presented by the Clerk.  Bank Statement reconciliation checked.

18/148.2          Invoice.  Community Transport (Stafford) Ltd. January Shopper Bus.  £46.50.

RESOLVED to pay the invoice.  LGA 1972 s137.

18/148.3          Clerk’s Quarterly Salary. Gross £387.50. Net £309.90. PAYE £77.60. LGA 1972 s112(2)

RESOLVED to pay the Clerk’s Net Quarterly Salary and the PAYE to HMRC.

18/148.4          Provisional End of Year Accounts presented by the Clerk.

18/148.5          Bank Mandate Form signed by Councillor Charlton.


The meeting was adjourned for the County and District Councillor’s reports and convened thereafter.

18/149             Report from County Councillor.     Not present.  No report submitted.


18/150             Report from District Councillor.

Councillor Harp reported on relevant issues as they arose during the Agenda Item –

Items Raised by Member Councillors / Clerk.


18/151             Items Raised by Member Councillors / Clerk

18/151.1          Councillor Shelley.

18/151.1.1       Sandon Estate proposals for Sandon Gateways.

Siting on the verge of the A51 around the 40MPH limit signs.  Once supplied and fitted

the Estate is requesting that the Parish Council take over ongoing maintenance.

18/    Installation of Gateways requires permission from County Highways.

Detailed drawing required from the Estate so that they can be submitted for approval

to County Highways.

If approved the Parish Council can then decide on the request to take over

responsibility for the Gateways.

18/151.1.2       Telephone call from Simon Hartley Fishing Club Chairman informing the Parish Council

that he and the Secretary were resigning and successors had been elected.

He understood that their aims were unchanged and thanked Councillor Shelley for his

help with the issues relating to Burston Pool as passed on his best wishes.

18/151.2          Councillor Charlton. Pursuing the request for a Dog Fouling Bin for the Church Lane

Area following the Borough Council stating that the cost of supplying and emptying

the bin would be passed on to the Parish Council.

18/151.2.1       Councillor Harp to determine what costs are involved.

18/151.3          Councillor Capjon.  Informing the meeting about an initiative by the Woodland Trust

to provide trees free of charge if planted in an appropriate location.


18/152             Correspondence

18/152.1          Staffordshire County Council                        None


18/152.2          Stafford Borough Council

18/152.2.1       Parish Council Elections – May 2019.  Nomination Papers now available.


18/152.3          Staffordshire Parish Councils’ Association

18/152.3.1       Weekly email update emails circulated for information.


18/153             Date of Next Meeting    Wednesday 10th April 2019.

The Meeting concluded at  8.45pm.

Signed ________________    Chairman


Date    ______________


Public Participation Meeting

Notes of the meeting held following the

Parish Council Meeting held on 13th March 2019

Commencing at 8.45pm.  Concluding at 9.05pm.


Present                        Councillor C Capjon

Councillor J Charlton

Councillor S Shelley               Chairman


Parishioners :-              Mr J Charlton,  Mr & Mrs Rundle


Clerk   B A Boughey


1          Mrs Rundle

Comment on the poor Street Lighting on Burston Lane and standing water on the road at

The Greyhound field area.

1.1       Query to be raised with County Highways regarding the Street Lights and checks on drainage

ss well as opinions on Street Lighting to be sought.



2          Mr J Charlton


2.1       State of the footpaths (pavements) on Hilderstone Road and adjacent to the A51 between

the Hilderstone Road junction and the Burston junction in particular.

2.1.1    County Highways no longer maintain the encroachment of vegetation on to the footpaths

unless there is a safety issue.

2.1.2    Possibility of utilising  the “Community Payback” option to clear footpaths to be considered. County Highways to be consulted about the involvement of the Payback scheme and if

Highways would remove the resulting spoil.