Minutes January 2020

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Minutes of the Parish Council Meeting held on 8 January 2020

at Sandon Parish Room   Commencing 7.30pm.


Councillor C Capjon

Councillor S Shelley               Chairman

Councillor R Wildblood


District Councillor                  Councillor A Harp

Parishioners:                            Mrs Selby


Clerk:              Mrs T Gould


20/1                 Apologies        Councillor R Harris (holiday)

Councillor I Parry (holiday)

Councillor H Wildblood


20/2                 Minutes

RESOLVED that the minutes of the Parish Council meeting of 11 December 2019

be signed by the meeting Chairman.


20/3                 Chairman’s Announcements 

20/3.1              The Chairman read out letters of resignation that had been received from Councillors Jason

and Julie Charlton

20/3.1.1           RESOLVED: That the Chairman write to Councillors Jason and Julie Charlton thanking them for their service to the Parish Council.

20/3.1.2           That the Clerk notify the Borough Council of resignation of Councillors Jason and Julie Charlton.

20/3.1.3           That the Clerk notify NatWest that Councillor Julie Charlton is no longer a bank signatory.


20/4.1              Declarations of interests.      None declared.


20/5                 Outstanding Matters             Reports and Updates

20/5.1              Highways Update – Issues raised that are currently being pursued by County Highways.

20/5.1.1           A51 Slow signs at the top of Butterhill Bank. The County Highways Traffic Management Officer have refused this request on grounds of non-compliance.

20/5.1.2           RESOLVED: To remove this item from the agenda going forward.

20/5.1.3           Dog & Doublet junction road markings.  The County Highways team have this job on their system and are regularly monitoring its progress.


20/5.1.4           Burston Grid, Railway Bridge fence on Stafford Road.  County Highways were in correspondence with Network Rail regarding the responsibility for the railways fence.

20/5.2              Footpath 36 – Burston Pool to Canal Bridge.  Staffordshire County Council Rights of Way Officer had notified the Council that the footpath remained closed, and was unsafe for pedestrians to access, whilst investigations were undertaken.  Councillor Harris had met with contractors to discuss a temporary repair.

20/5/2.1           RESOLVED: That Councillor Parry be asked for his assistance in expediting the re-opening of footpath 36.

20/5.4              Clearing vegetation from footpaths on A51 and Hilderstone Road.           RESOLVED: The Chairman requested more time to consider this matter.

20/5.5              Road signs obscured by hedges and those requiring a clean.  Encroachment of vegetation on to the pathways.  The Chairman requested further time to consider a solution.

20/5.6              Defibrillator for Burston.

20/5.6.1           The Chairman reported that a crowdfunding initiative had been started by a local resident to purchase a defibrillator for Burston.  The licensee of the Greyhound Inn had reportedly agreed to have the defibrillator installed at the Greyhound Inn and to pay for its maintenance.  Mrs Selby agreed to inform local residents of this development.


8.00 p.m. Councillor R Wildblood arrived.


20/7                 Planning

20/7.1              Applications returned to Stafford Borough Council – Reply Awaited.

20/7.1.1           19/30916/FUL Old Railway Station.  Workshop/Joinery Building

20/7.1.2           19/31325/FUL            Stone House Farm, Church Lane, Sandon.  Change of Use – Dwelling to Children’s Care Home.


20/7.2              Application decisions by Stafford Borough Council. None


20/7.3              Applications received by Parish Council for consideration.  None.


20/7.4              Planning Appeals or Queries.              None.


20/8                 Finance

20/8.1              Financial Statement and Bank Reconciliation.

20/8.1.1           A letter had been sent to NatWest notifying them of the change of Clerk. However, the Bank Reconciliation Statement and Financial Statement had been received by the former Clerk to the Council today indicating that from 5 December to 3 January an additional £1.84 interest had been added to the accumulated interest on the reserve account.

20/8.2              Clerk’s Salary – a payslip was presented for payment.  This showed that the Clerk’s salary had not been taxed.  This would be corrected when the next payslip was presented for payment.

20/8.2.1           RESOLVED: To reimburse the Clerk for £317.10 (gross).

20/8.3              Invoice Sandon Parish Room 2019 Parish Council meetings £300 LGA 1972 s111.  The cheque had not been presented for payment.

20/8.4              Parish Precept 2020/21.  An initial draft Precept Budget Considerations 2020/21 had been presented by the Clerk in November 2019 and had been recirculated to Councillors.  A copy of a letter from the Head of Finance, Stafford Borough Council was read out by the Chairman indicating that the concurrent function allowance would remain unchanged at £318.00.  The deadline for completion of considerations is 31.1.20.  Following discussion, the Vice Chairman proposed to set the Parish Precept for 2020/21 at a level that represented an increase of 1.9% i.e. £180.23.  All Councillors agreed with this proposal.

20/8.4.1           RESOLVED: To notify Stafford Borough Council that the Parish Council wished to set the Precept for 2020/21 at a level that represented an increase of 1.9% i.e. £180.23.

20/8.5              The Clerk presented an invoice for £26.45 for office stationery (LGA1972 s111)

20/8.5.1           RESOLVED:  To pay the invoice.

20/8.6              An invoice for £50.50 had been received from Community Link Stafford and District for £50.50 for December shopper bus.

20/8.6.1           RESOLVED: To pay the invoice.


20/8.7              Report from County Councillor.  None.


20/8.8              Report from District Councillor.

20/8.8.1           New Local Plan.  Consultation will commence shortly.


20/9                 Items Raised by Member Councillors / Clerk

20/9.1              Notification of Stone Area Parish Council Liaison Meeting.

20/9.1.1           RESOLVED: Apologies to be given.

20/9.2              Setting of the date of the Sandon and Burston Annual Parish Assembly.

20/9.2.1           RESOLVED: That Sandon and Burston Annual Parish Assembly be held on 13 May 2020

at 7.30 p.m. at Sandon Parish Room.

20/9.3              The Chairman reported that there was no further update on Sandon Gateways.

20/9.4              Councillor Wildblood requested an updated on the Kissing Gate – Footpath 36.           RESOLVED: That the Chairman would follow this matter up with Councillor Harris and report back to the next meeting.

20/9.5              The Chairman reported that he had been contacted by a local resident regarding the state of footpaths in Sandon and Burston.

20/9.5.1           RESOLVED: That Councillor Parry be asked for his assistance in resolving this issue.

20/9.6              The Clerk reported that the Parish Council noticeboard at Burston was in need of repair.

20/9.6.1           RESOLVED: That the Clerk investigate repairs to the Parish Council noticeboard at Burston.

20/10               The Chairman asked that details of Parish Council meetings be posted in Sandon Parish Room.

20/10.1            RESOLVED:  That the Clerk provide notices for Sandon Parish Room.


20/11               Correspondence

20.11.1            The Clerk had received an email from the Principal Admissions Officer, Staffordshire County Council seeking the Parish Council’s views on the proposed (school) admission arrangements for 2020/21.  There were no changes to the arrangements from the previous year.  The closing date for comments is 31 January 2020.  No comments were made.

20/11.2            Temporary Traffic Regulation Orders

20/11.2.1         B5027 Stone Road, Bramshall.

20/      RESOLVED: The contents were noted.

20/11.2.2         B5027 Uttoxeter Road, Stone.

20/      RESOLVED: The contents were noted.


20/12               Stafford Borough Council

20/12.1            Mayor’s Charity Appeal Quiz Night on 23 January at Civic Centre at 7.30 p.m. Tickets £8.50 each.  Teams – maximum 6 persons per team.

20/13               Staffordshire Parish Councils’ Association

20/13.1            Weekly email update emails circulated for information.

20/13.2            SPCA Local Councillor Training Course on 12 February 2020 in Rudyard Suite, SP1 Staffordshire County Council 7.00 p.m. – 9.00 p.m. Cost £20 first delegate; £15 second delegate, then £10 per delegate.  Tel 01785 277499.


20/14               Any Other Correspondence received by the meeting date for information

20/14.1            Copies of the CPRE Newsletter were circulated to Councillors.

20/14.2            Stone Town May Charity Pig Race on 24 January at Stone Golf Club at 7.30 p.m.  Tickets £7.50. Phone Stone Town Council 01785 619743.


20/15               Date of Next Meeting – Wednesday 12 February 2020 at 7.30 p.m. at Sandon Parish Room.


The Meeting concluded at 8.52 p.m.


Signed ________________    Chairman




Date    ________________


Public Participation Meeting

Notes of the meeting held following the

Parish Council Meeting held on 8 January 2020

Commencing at 8.50 pm.  Concluding at 8.55 pm.


Present:           Councillor C Capjon

Councillor S Shelley               Chairman

Councillor R Wildblood


District Councillor                  Councillor A Harp

Parishioner:                             Mrs Selby,

Clerk:                                      Mrs T Gould



Mrs Selby asked what had happened to the Stocks that had been removed from the village.  She also expressed concern regarding the dirty road signs.


RESOLVED: The Chairman agreed to follow the matter regarding the Stocks and report back to the next meeting.  Councillor Harp agreed to follow the matter regarding dirty road signs up with Stafford Borough Council.


The meeting closed at 8.57 p.m.