Minutes February 2020

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Minutes of the Parish Council Meeting held on 12 February 2020

at Sandon Parish Room   Commencing 7.30pm.


Councillor C Capjon

Councillor R Harris

Councillor S Shelley               Chairman

Councillor Hugo Wildblood

Councillor Rosemary Wildblood


District Councillor                  Councillor A Harp

Parishioners:                            Mr and Mrs Rundle


Clerk:              Mrs T Gould


19/132             Apologies        Councillor I Parry (Work)


19/133             Minutes

RESOLVED that the minutes of the Parish Council meeting on 8 January 2020

be signed by the meeting Chairman.


19/134             Chairman’s Announcements


19/134.1          Mr Ashley Hudson had indicated that he would be interested in being co-opted to the Parish Council.  It was proposed by Councillor R Wildblood that co-option of Mr Ashley Hudson to Sandon and Burston Parish Council be accepted.  Councillor H Wildblood seconded this nomination.  Mr Hudson would be invited to the next meeting of the Council.  There remained one vacancy on the Parish Council.

19/134.2          An advert for a Parish Councillor would be placed in the next issue of Compass magazine.


19/135             Declarations of interests.      None declared.


19/136             Outstanding Matters             Reports and Updates

19/136.1          Highways Update – Issues raised that are currently being pursued by County Highways.

19/136.1.1       Dog & Doublet junction road markings.  The County Highways team had indicated that they hoped to have this job carried out in the next couple of weeks.

19/136.1.2       Burston Grid – no further update.       Railway Bridge fence on Stafford Road.  County Highways had not received any further update from Network Rail but would be following this up with a reminder.       Footpath 36 – Burston Pool to Canal Bridge.  The Principal Rights of Way Officer had indicated that he had received one quote from a contractor but was awaiting a second quote.  Quotes included the installation of the Kissing Gate.  The Principal Rights of Way Officer had indicated that he was happy to follow up whether it would be possible to use the Severn Trent Community Fund for this purpose.    RESOLVED:  Councillor Harris to discuss with the Principal Rights of Way Officer.       Sandon Gateways.  The Chairman read out a proposal from the Sandon Estate Manager regarding the proposed location and maintenance of Gateways.    RESOLVED:  The Chairman to have further discussion with the Sandon Estate Manager regarding the material, number and location of gateways.       Clearing vegetation from footpaths on A51 and Hilderstone Road.    RESOLVED: The Clerk to follow this matter up with Councillor Parry.       Road signs obscured by hedges and those requiring a clean.  Encroachment of vegetation on to the pathways.    RESOLVED: The Chairman asked Councillors to let him have details of any signs obstructed by vegetation in Burston.       Defibrillator for Burston.  Fundraising had been successful, and this matter was being progressed.       Parish Council Noticeboard – Burston.  A quote had been received for replacement of the glass in the Noticeboard.  RESOLVED:  The quote was accepted. The Clerk was asked to notify the glaziers and ask them to contact the Chairman who had noticeboard parts.


19.137             Planning

19.137.1          Applications returned to Stafford Borough Council – Reply Awaited.       19/30916/FUL Old Railway Station.  Workshop/Joinery Building       19/31325/FUL            Stone House Farm, Church Lane, Sandon.  Change of Use – Dwelling to Children’s Care Home.


19.137.2          Application received by the Parish Council for consultation.       20/31762 FUL White House Cottage, Hollywood – New Agricultural Building to replace existing poor quality agricultural building.    RESOLVED: Clerk to inform Stafford Borough Council that the Parish Council had no objection to the above planning application.


19.137.3          Planning Appeals or Queries.              None.


19.138             Finance

19.138.1          Financial Statement and Bank Reconciliation.       A letter had been sent to NatWest notifying them of the change of Clerk. However, the correct amendment has still not been made to the bank’s records.  The Clerk would follow this up with the bank.  The Clerk handed out the Financial Statement and Bank Reconciliation statement.       Reimbursement to Clerk for purchase of cover for laptop computer.  The delivery note and cover were shown to Councillors.    RESOLVED: To reimburse the Clerk for £10.00.       Data Protection Fee – Information Commissioner’s Office. Ref: ICO:00013253617.  The Clerk stated that the fee was for £40 and not £300 as indicated on the Agenda.  She apologized for this error.    RESOLVED: To pay the invoice.       Sandon War Memorial Refurbishment.  The Chairman informed the Council that a separate budget allocation of £300 for refurbishment of the War Memorial was no longer required and could be re-allocated.       A quote for the refurbishment of Burston Car Park had been received from Roe Contractors Ltd.    RESOLVED: That Councillor Harris discuss this matter with Roe Contractors Ltd.


19.139             Report from County Councillor.  None.


19.140             Report from District CouncillorNone.


19.140.1          Councillor Harp left the meeting at 20.05 p.m.


19.141             Items Raised by Member Councillors / Clerk

19.141.1          Notification of Stone Area Parish Council Liaison Meeting.       RESOLVED: Councillors asked if a request could be made to Stone Area Parish Liaison Group for meetings to commence at 5.00 p.m. or in the evening to enable them to attend.

19.141.2          Stocks.  The Chairman reported that he had received a quote for £100 from Sandon Sawmill for repair of the stocks.       RESOLVED: Councillors agreed that the Chairman should proceed with arranging for the repair of the stocks.

19.142.3          Councillors asked for details of how well used the Shopper Bus was.       RESOLVED: The Clerk to obtain this information.

19.143             The Chairman announced that the telephone box in Sandon had been removed.

19.144             The Chairman informed the Council that Network Rail had agreed that the trees going to the left-hand side of the station belonged to them and would be addressed.


19.142             Correspondence


19.142.1          Staffordshire County Council – none.

19.143.1          Stafford Borough Council Local Plan 2020-2040 Issues and Option stage consultation.  The Chairman reported that he had attended at consultation meeting with the Clerk at Stafford Borough Council.  Members asked for details of future consultation meetings to be forwarded to them.       RESOLVED: The Clerk to forward consultation meeting dates to all Parish Councillors.  and add this item to the Agenda for the next meeting.

19.143.2          Plan for Stafford Borough – draft Biodiversity Supplementary Planning document. There were no comments made.

19.143.3          Consultation on Public Space Protection Order proposals.  There were no comments made.


19.144             Staffordshire Parish Council’s Association.

19.143.1          Weekly updates had been circulated for information.

19.143.2          Extra date for Councillor Training – 26 February.  RESOLVED:  Details would be sent to Mr Ashley Hudson.



19.144             Date of Next Meeting – Wednesday 11 March 2020 at 7.30 p.m. at Sandon Parish Room.


The Meeting concluded at 8.35 p.m.


Signed ________________    Chairman




Date    ________________


















Public Participation Meeting

Notes of the meeting held following the

Parish Council Meeting held on 12 February 2020

Commencing at 8.35 pm.  Concluding at 8.40 pm.


Present:           Councillor C Capjon

Councillor R Harris

Councillor S Shelley               Chairman

Councillor H Wildblood

Councillor R Wildblood

Parishioners   Mr and Mrs Rundle

Clerk:                                      Mrs T Gould


Mrs Rundle:  Local Bus Services:  Mrs Rundle expressed concern regarding the local bus service and asked if the County Council could reconsider provision in the area.


RESOLVED: The Chairman to raise this matter with Councillor Parry.


The meeting closed at 8.40 p.m.