Minutes February 2019

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13 February 2019 (1)



Minutes of the Parish Council Meeting held on 13th February 2019

At Sandon Parish Room   Commencing at 7.40pm.

Following Public Participation which commenced at 7.30pm


Councillor C Capjon

Councillor R Harris

Councillor G Massey

Councillor S Shelley               Chairman

Councillor R Wildblood


                        District Councillor      Councillor A Harp

Parishioners                 Mrs J Selby

Clerk   B A Boughey


18/130             Apologies                    Councillor J Charlton  (Holiday)


18/131             Minutes

RESOLVED that the minutes of the Parish Council meeting of 9th January 2019

be signed by the meeting Chairman.


18/132             Chairman’s Announcements           None


18/133             Declarations of Disclosable Personal Interests, Personal Declared Interests and

                        other Personal Interests.

18/133.1          Councillor Shelley.  Relating to the Chairman’s appointment as a Parish Council

representative as a Sandon Parish Room Trustee should the matter of distribution of

the Concurrent Function Allowance include Sandon Parish Room.


18/134             Outstanding Matters             Reports and Updates

18/134.1          Community Transport

Ten residents from Milwich and Sandon used the Stafford Shopper Bus service on

30th January, the next service is on 27th February.

18/134.2          A51 Traffic issues through Sandon including the Burston junctions.

Councillor Parry not present to discuss the concerns of residents and Parish Councillors.

18/134.2.1       Discussion regarding a residents petition being launched.

18/134.2.2       As a related issue Councillor Harris presented a report of a HS2 meeting that he had

recently attended which raised significant concerns about traffic movements on the

local road network for which there appeared to be little planning in place.

18/134.2.3       The impact of closure of the M6 during the previous morning on traffic along the A51

on other local roads was highlighted.

18/134.3          Burston Car Park resurface.                In abeyance.  For future discussion.

18/134.4          Hilderstone Road Gate and Fence

Councillor Harris to provide reflectors for the fence section.

18/134.5          Damaged fence at the Railway Bridge on the B5066, Stafford Road, Sandon.

18/134.5.1       Clerk’s Report.  No progress with County Highways or Network Rail.



                                                                                                                        13 February 2019 (2)

18/134.6          Footpath 36 – Burston Pool to the Canal Bridge

Problem with the reconstructed section following the recent brook high flow levels.

18/134.6.1       Repairs completed under the direction of Councillor Harris.

Work now completed on the opposite side of the bank to the footpath, improving the

flow level at this narrow point.

18/134.6.2       Further work on the trees overhanging the brook from Mr Shaw’s land proposed.

18/134.7          Additional Street Lights along the A51 pavement side between Hilderstone Road and

Burston Lane.  Proposal for consideration raised at the January Parish Council meeting.

18/134.7.1       County Highways estimated cost to the Parish Council per light – £2,500 to £4,000.

18/134.7.2       RESOLVED not to pursue additional Street Lights at this cost to the Parish Council.


18/135             Planning

18/135.1          Applications returned to Stafford Borough Council –  Reply Awaited                     None

18/135.2          Application decisions by Stafford Borough Council.                        None

18/135.3          Applications received by the Parish Council for Consultation.          None

18/135.4          Planning Appeals or Queries               None


18/136             Finance

18/136.1          Financial Statement presented by the Clerk.  Bank Statement reconciliation checked.

18/136.2          Information Commissioner.  Annual Registration Fee of £40.00  LGA 1972 s111

RESOLVED to pay the Fee.

18/136.3          Concurrent Function Allowance – Allocation of Funds.

RESOLVED to donate £318.00 to Sandon Parish Room.   LGA 1972 s137.

Councillor Shelley declared an interest in the allocation of funds as the Parish Council’s

Sandon Parish Room Trustees representative and took no part in the resolution.

18/136.4          Invoice.  Brookside Business Park.  £355.95 plus £71.19 VAT.  Total £427.14

Reinstatement of Footpath 36.

RESOLVED to pay the invoice.  Highways Act 1980 s43.

18/136.5          Bank Mandate Change

RESOLVED that Councillor Charlton replaces ex Councillor Hickey as one of

the three Councillor signatories.


The meeting was adjourned for the County and District Councillor’s reports and convened thereafter.

18/137             Report from County Councillor.     Not present.  No report submitted.


18/138             Report from District Councillor.

Councillor Harp reported on relevant issues as they arose during the meeting.

18/138.1          The request raised at  the last Parish Council meeting  to look at providing a

Dog Litter Bin on Church Lane.

The Borough would provide a bin but its cost and the subsequent costs of emptying the

bin would be reclaimed from the Parish Council.


18/139             Items Raised by Member Councillors / Clerk

18/139.1          Report by Councillor Harris on the recent HS2 Construction Phase meeting at Yarnfield


18/140             Correspondence

18/140.1          Staffordshire County Council                        None


18/140.2          Stafford Borough Council

18/140.2.1       Parish Council Elections – May 2019.  Briefing and Timetable arrangements discussed.


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18/141.3          Staffordshire Parish Councils’ Association

18/141.3.1       Weekly email update emails circulated for information.


18/141.4          Stone Liaison Group Meeting of 30th January.

Report from Councillor Harris.

18/141.5          Sandon War Memorial Trustees – Bank Mandate Change.

Notification that it is proposed that Lord Harrowby and Simon Shelley are signatories

on the Account and that Simon Shelley is a personal appointment not related to the

Parish Council.

It remains that the whoever is the appointed Chairman of the Parish Council is also

a Sandon War Memorial Trustee.

18/141.6          Burston – 2019 Best Kept Village Competition.

Burston residents to be consulted on whether or not to enter this years competition as

opposed to a commitment to keeping the village tidy.




18/142             Date of Next Meeting    Wednesday 13th March 2019.

The Meeting concluded at  9.20pm.



Signed ________________    Chairman




Date    _______________
























Public Participation Meeting

Notes of the meeting held prior to the

Annual Parish Council Meeting held on 13th February 2019

Commencing at 7.30pm.  Concluding at 7.40pm.


Present                        Councillor C Capjon

Councillor R Harris

                        Councillor G Massey

Councillor S Shelley               Chairman

Councillor R Wildblood


                        District Councillor      Councillor A Harp


Parishioners :-              Mrs Selby


Hilderstone Hall Representatives.      Michelle Bywater and Sharon Ecclestone


Clerk   B A Boughey


1          Presentation by Hilderstone Hall Representatives


Outline of the services provided by the Care Home including potential use of the grounds

for local activities.


2          Mrs Selby


2.1       Reminder about the previous request for support to Mr Selby in arranging future Remembrance                Services at the War Memorial with the object of taking over the responsibility.