Agenda Annual Meeting of the Parish Council May 2019

posted in: Agendas & Minutes | 0

Notice is hereby given that the Annual Meeting of


will be held on WEDNESDAY 8th May 2019

at Sandon Parish Room

Commencing – Following the Annual Parish Assembly

Members of the Council are hereby summoned to attend




During the meeting Members of the Public are invited to ask questions or make statements otherwise Standing Orders are adopted to regulate meeting business, unless revoked.



  1. Apologies
  2. Declarations of Acceptance of Office

2.1       Councillors Elected following an Uncontested Election.

  1. Election of Chairman

3.1       Receive the Chairman’s Declaration of Office

4          Co-option of up to Three Councillors

4.1       Declaration of Acceptance of Office

  1. Election of Vice Chairman

6          Appointment of Representative to Sandon Parish Room Trustees

            Sandon War Memorial Trustees – Parish Council Chairman Ex-Officio Member


  1. Consider the Payment of any Annual Subscriptions

7.1       CPRE Standing Order                        £29.00 Annual Donation.

  1. To Inspect any Deeds

8.1       Burston Car Park


  1. Confirmation of Standing Orders, Code of Conduct,

            Account & Audit Regulations 2011 and Governance & Accountability Guide 2010

9.1       Continued adoption of Model Standing Orders 2010.

9.2       Continued compliance with the Stafford Borough version of Parish Councillors

Code of Conduct.

9.3       Continued adoption of the Accounting Regulations and Guidelines.

Local Audit and Accountability Act 2014.

Account and Audit Regulations 2015.

Smaller Bodies Transparency Code 2014

:Local Audit (Smaller Authorities) Regulations 2015

Compliance with the Governance and Accountability for Smaller Authorities – A Practitioners

Guide to Proper Practices March 2017.


  1. Confirmation of Risk Assessment, Audit Calendar / Event Diary & Review Procedures

10.1     Risk Assessment – Issue 6   6th April 2017.

10.2     Financial Internal Audit Calendar / Event Diary – Issue 3   6th April 2017

10.3     Review Financial Control Procedures

10.4     All reviewed at the April 2019 Parish Council Meeting.

  1. Continued Adoption of the General Data Protection Regulations May 2018
  2. Confirmation of Dates and Times of ordinary Parish Council Meetings for 2019 / 2020
  3. Minutes Parish Council Meeting 10th April 2019.
  4. Chairman’s Announcements
  5. To receive Declarations of Interest

15.1     Disclosable Personal Interests, Personal Declared Interests and other Personal Interests.

15.2     Stafford Borough Council Declarations Forms.  For completion within 28 days.


  1. Outstanding Matters Reports and Updates

16.1     A51 Traffic Issues through Sandon including the Burston junctions.

16.2     Damaged fence at the Railway Bridge on the B5066, Stafford Road, Sandon.

16.3     Footpath 36 – Burston Pool to Canal Bridge. Gate fastening system. Overhanging tree removed

16.4     Sandon Gateways

16.5     Burston Car Park resurfacing


  1. Planning

17.1     Applications returned to Stafford Borough Council – Reply Awaited

17.2     Application Decisions by Stafford Borough Council

17.3     Applications received by the Parish Council for Consultation

17.4     Planning Appeals and Planning Queries         None


  1. Finance

18.1     Financial Statement.

18.1.1  Bank Account Reconciliation

18.2     Internal Audit Report

18.3     Annual External Audit Accounts Statement, Governance Statement & Certificate of Exemption

Signing the documents by the Chairman and the Responsible Financial Officer

18.4     Invoice – BHIB.  Annual Renewal.  £496.33 (Budget £520.00)  LGA 1972 s111

18.5     Internal Audit Fee.  Hands & Co.     £   LGA 1972 s111

18.6     To consider payments previously sanctioned.


  1. Report from County Councillor
  2. Report from District Councillor
  3. Items Raised by Member Councillors


  1. Correspondence

22.1     Staffordshire County Council

22.2     Stafford Borough Council

22.2.1  European Elections


22.3     Staffordshire Parish Councils’ Association

22.3.1  Weekly updates by email


22.4     Stone Liaison Meeting 19th June.  Frank Jordan Centre.  3.00pm

22.5     Any other correspondence received by the meeting date, for information.


  1. Date of Next Meeting Wednesday 12th June 2018.  Sandon Parish Room


25th April 2019                                                                                                                                    B A Boughey  Clerk

Telephone        01889 502757